5 Roles and Responsibilities of a Data Privacy Manager in 2025

In today's digital age, safeguarding personal information has become a paramount concern for organizations worldwide. The role of a Data Privacy Manager has emerged as a critical position, ensuring that companies adhere to data protection regulations and maintain the trust of their stakeholders. With the increasing complexity of data privacy laws and the rising threat of data breaches, understanding the multifaceted responsibilities of a Data Privacy Manager is essential.

Let us delve into the five key roles and responsibilities of a Data Privacy Manager and review an updated sample job description that guides organizations in defining this vital role.

“One of the greatest skills that I understand to be very important is knowing how to listen to the areas of an organization and translate this as needed and later link risks to them.

The Data Privacy Manager must know how to move well with all levels of an organization: at the most operational level to understand the day-to-day and map anomalies, and at the most strategic level to understand the direction and correlated risks.

In addition, having a transversal view of the processes will help the Data Privacy Manager to have an action plan, with established priorities to start the work. Maturity in pulling priorities, being a good listener, with the support of methods and tools, will make it effective.”

Everton Bispo

DPO | Data Protection Officer | LGPD | PMO | Project Manager

What is a Data Privacy Manager?

A Data Privacy Manager is a professional responsible for overseeing an organization's data protection strategies and ensuring compliance with relevant privacy laws and regulations. They serve as the primary point of contact for all data privacy matters, working diligently to protect sensitive information from unauthorized access or breaches. In the wake of increasing data-centric operations, their role has become indispensable in maintaining organizational integrity and customer trust.

Data Privacy Manager collaborates closely with various departments to implement robust data protection policies. They assess potential risks associated with data processing activities and develop strategies to mitigate them effectively. Regular audits and assessments ensure the organization's data handling practices align with legal requirements and industry best practices.

As per a TRU Data Privacy Jobs report 2024, in 2023-24, there was a 100% increase in the number of data privacy jobs in the backing sector and a 900% increase in broadcast and entertainment sectors. Today, there is growing demand for Data Privacy Professionals in the field of Program Management and Counsel. Over half of the Data Privacy professionals earn about $100K- $175K per year and more than 60% of the world's Data Privacy professionals work in the US.

5 Roles and Responsibilities of Data Privacy Manager

1. Developing and Implementing Data Privacy Policies

A primary responsibility of the Data Privacy Manager is to create comprehensive data privacy policies that comply with applicable laws and regulations. This involves understanding the intricacies of legislation such as the General Data Protection Regulation (GDPR) and tailoring policies to meet these standards. By doing so, organizations can ensure that they handle personal data responsibly and transparently.

Data Privacy Manager oversees their implementation across all departments. This requires continuous collaboration with department heads to ensure that data handling practices are consistent and compliant. Regular reviews and updates of these policies are conducted to adapt to any changes in legislation or organizational processes, thereby maintaining ongoing compliance.

2. Conducting Data Protection Impact Assessments (DPIAs)

Data Privacy Managers are tasked with performing DPIAs to identify and mitigate risks associated with data processing activities. This process involves evaluating how personal data is collected, stored, and used, and assessing potential risks to individuals' privacy. By identifying these risks early, organizations can implement measures to address them proactively, thereby safeguarding individual rights.

The Data Privacy Manager collaborates with various teams to ensure that DPIAs are integrated into project planning and development phases. This proactive approach allows for the identification of privacy risks before they materialize, enabling the organization to implement necessary safeguards. Regular monitoring and reassessment of DPIAs ensure that data processing activities remain compliant over time.

3. Managing Data Breach Response and Notification

In the event of a data breach, the Data Privacy Manager leads the response efforts to contain and mitigate the impact. This includes coordinating with IT and security teams to identify the breach's source and extent, implementing measures to prevent further unauthorized access, and assessing the potential harm to affected individuals. Timely and effective response is crucial to minimize damage and maintain trust.

Furthermore, the Data Privacy Manager is responsible for notifying regulatory authorities and affected individuals as required by law. This involves preparing clear and concise communications that outline the nature of the breach, the data involved, and the steps being taken to address the situation. By ensuring transparency and compliance with notification requirements, the organization demonstrates its commitment to protecting personal data.

4. Training and Educating Staff on Data Protection Practices

Educating employees about data protection is a critical aspect of a Data Privacy Manager's role. They develop and deliver training programs that inform staff about data privacy policies, legal obligations, and best practices for handling personal data. These programs aim to foster a culture of privacy awareness within the organization, reducing the likelihood of accidental data breaches caused by human error.

Regular training sessions ensure that all employees, regardless of their role, understand the importance of data protection and their responsibilities in maintaining it. The Data Privacy Manager also provides resources and support to staff, enabling them to address data privacy concerns effectively. By promoting ongoing education, the organization reinforces its commitment to safeguarding personal data.

5. Monitoring Compliance and Conducting Regular Audits

To ensure ongoing adherence to data protection laws and internal policies, the Data Privacy Manager conducts regular audits of data processing activities. These audits assess whether the organization's practices align with established policies and identify areas for improvement. By systematically evaluating compliance, the Data Privacy Manager helps mitigate risks and ensures that data protection measures are effective.

Data Privacy Manager also monitors developments in data protection laws and regulations to ensure that the organization remains compliant. This proactive approach allows the organization to adapt to legal changes promptly, thereby avoiding potential penalties. Regular reporting to senior management keeps them informed about compliance status and any identified risks, facilitating informed decision-making.

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Updated Data Privacy Manager Job Description Sample

Salaries of Data Privacy Managers Across Different Countries

Certifications Data Privacy Managers Should Attain

To excel in the field of data privacy, professionals should consider obtaining the following certifications:

1. Certified Information Privacy Professional (CIPP) 

Offered by the International Association of Privacy Professionals (IAPP), the CIPP certification demonstrates a strong understanding of privacy laws and regulations. The exam consists of 90 questions and is ideal for professionals seeking to validate their knowledge in privacy compliance.

2. Certified Information Privacy Manager (CIPM)

Also provided by IAPP, the CIPM certification focuses on the operational aspects of managing privacy programs. It includes 90 questions and suits individuals responsible for implementing data protection strategies within organizations.

3. Certified Information Privacy Technologist (CIPT) 

The Certified Information Privacy Technologist (CIPT) certification is designed for professionals working at the intersection of privacy and technology. The exam comprises 90 questions and is ideal for those involved in developing and deploying IT solutions that comply with privacy regulations.

4. Certified Information Systems Security Professional (CISSP) 

Offered by (ISC)², the CISSP certification validates expertise in information security, a critical component of data privacy. The exam features 125 to 175 questions over four hours, suitable for professionals with at least five years of experience in the field.

5. ISO/IEC 27701 Lead Implementer

ISO/IEC 27701 Lead Implementer certification focuses on establishing, implementing, and managing a Privacy Information Management System (PIMS) based on ISO/IEC 27701 standards. The exam typically lasts two hours and is ideal for professionals aiming to align their organizations with international privacy standards.

Day-to-Day Activities and Deliverables of a Data Privacy Manager

A Data Privacy Manager's daily responsibilities include:

• Policy Development and Maintenance: Creating and updating data privacy policies to ensure compliance with evolving regulations. This involves regular reviews and adjustments to address new legal requirements.

• Employee Training: Conducting training sessions to educate staff on data protection practices. Ensuring that all employees understand their roles in maintaining data privacy.

• Data Protection Impact Assessments (DPIAs): Evaluating new projects or processes for potential privacy risks. Implementing measures to mitigate identified risks and ensure compliance.

• Incident Response Management: Leading the response to data breaches or security incidents. Coordinating with relevant teams to contain breaches and communicating with affected parties as necessary.

• Regulatory Monitoring: Staying informed about changes in data protection laws and regulations. Advising the organization on necessary adjustments to maintain compliance.

Key Departments Data Privacy Managers Collaborate With

Data Privacy Managers collaborate with several departments to ensure comprehensive data protection. Their role involves working closely with key teams to implement privacy policies, mitigate risks, and ensure regulatory compliance:

1. Information Technology (IT)

Data Privacy Managers work with IT teams to implement robust technical safeguards that protect sensitive data. This collaboration ensures that systems, networks, and databases are secure against unauthorized access, cyber threats, and potential breaches.

2. Legal

By collaborating with the legal team, Data Privacy Managers help interpret and apply complex data protection laws to ensure compliance. They also assist in drafting contracts, privacy policies, and terms of service that align with regulatory requirements and industry standards.

3. Human Resources (HR)

Data Privacy Managers partner with HR to integrate privacy best practices into hiring, employee record management, and internal communications. They also ensure that employee personal data is collected, stored, and processed in accordance with privacy regulations and company policies.

4. Marketing

Data Privacy Managers work closely with the marketing team to guide compliant data collection, advertising, and customer engagement. They ensure that consumer data is used ethically, in line with consent agreements, and in compliance with privacy laws such as GDPR and CCPA.

5. Compliance and Risk Management

By collaborating with compliance teams, Data Privacy Managers help assess, mitigate, and manage data privacy risks within the organization. They ensure that data protection is a core component of the company’s overall risk management and regulatory compliance strategies.

Roadmap to Become a Data Privacy Manager

To pursue a career as a Data Privacy Manager, consider the following steps:

Educational Background: Obtain a bachelor's degree in fields such as law, information technology, or business administration. This foundational knowledge is crucial for understanding the complexities of data privacy.

Gain Relevant Experience: Accumulate experience in roles related to data management, compliance, or IT security. Practical experience is essential for developing the skills needed in data privacy management.

Obtain Certifications: Pursue certifications like CIPP, CIPM, or CISSP to validate your expertise. The credentials enhance your credibility and demonstrate a commitment to the field.

Develop Soft Skills: Enhance skills such as communication, problem-solving, and project management. These abilities are vital for effectively implementing privacy programs and collaborating with various departments.

Stay Updated: Keep abreast of evolving data protection laws and emerging technologies. Continuous learning ensures that you remain effective in addressing new privacy challenges.

Conclusion

The role of a Data Privacy Manager is integral to safeguarding an organization's information assets. Attaining relevant certifications not only validates expertise but also ensures adherence to global standards. Daily activities encompass policy development, training, risk assessments, incident management, and regulatory monitoring. Collaboration with departments like IT, legal, HR, marketing, and compliance is essential for a holistic approach to data protection.

Aspiring professionals should focus on education, experience, certifications, soft skills, and staying informed to excel in this dynamic field. To transform your data management profession, get Edstellar Corporate Training Courses. You can also evaluate your skill competencies and gap with Edstellar Skill Matrix Software today.